All that said, I'm feeling a lot better about my small group system and planning this year, and I owe most of that positivity to my new found organizational skills, (so what if it took me 6 years to get here?!)
First things first, my binder.
Inside I have a myriad of things. Basically, anything that has any resemblance to student data is kept here, as well as small group schedules, small group plans, whole class data sheets, etc. It's my reading lifeline!
Reading calendars to schedule student meetings, small groups, etc.
Student reading inventories to keep track of what my kids are reading, and the progress they are making.
Each student gets a tab in the back of the binder. Behind there tab are the following things in this order, MAP score breakdown sheets, anecdotal reading/ monitoring sheets, writing conference notes, and the BEAR spelling inventory. This makes parent conferences SO much easier!
Reading small group schedules, to keep myself on track!
And speaking of small groups, I also keep my small group plans for each group here as well.
Here is a link to some of the things I use in my binder, available at my TPT store.